Organizing events like conferences, exhibitions, concerts or sports events requires a lot of preparation, enthusiasm and investment. These moments bring people together, creating memories and celebrating connection and resourcefulness.
However, like any big endeavour, organizing events comes with unforeseen risks and potential dangers. This is where event insurance plays a crucial role, ensuring that nothing overshadows the joy and excitement of the festivities.
What event planners need to be aware of
Events carry great responsibility. Behind every successful event, a team works very hard to ensure everything happens as planned. However, nothing is guaranteed, since unexpected incidents can occur.
Organizations hosting events need to assess the possible risks that could be devastating, affecting not only their reputation, but also cause harm to employees or visitors.
Event planners must be prepared for anything that might happen!
Possible event risks
Some of the major risks event planners could face include:
- Bodily injuries: Accidents that may happen to visitors or staff.
• Food Poisoning, in case food and/or drinks are offered at the event
• Property damage: Damage to facilities or equipment.
• Unforeseen events*: Weather conditions or other unexpected incidents that can lead to event cancellations or changes.
Tips for event organizers
To ensure your events run smoothly, you could follow these tips:
- Risks assessment: List all the potential risks and ensure your insurance policy covers them.
• Choose the right coverage: SoEasy Insurance offers flexible solutions tailored to the needs of your event.
• Regulations compliance: Ensure compliance with all statutory requirements for Health and Safety Act and facility maintenance.
• Staff training: Train staff on safety procedures and emergency response.
• Consult your Insurance Advisor: Do not hesitate to seek help or adjust your coverage according to the needs of your event.
SoEasy Insurance Promise: End-to-End Protection
SoEasy Insurance’s specialized product offers coverage for every stage of the event, from preparation to post event equipment removal. The insurance covers potential damages to third parties due to acts of negligence or omissions.
Thus, event planners don’t need to worry about accidents, equipment damage or other unforeseen incidents that could jeopardize the event’s success. SoEasy Insurance ensures that everything runs smoothly, from start to the end.
What SoEasy Insurance event insurance plan covers
More specifically, SoEasy Insurance’s Public Liability Insurance policy for Event Planners covers civil liability for bodily injury or property damage, due to negligence or omissions of the insured that may cause damage to third parties at the event site.
In particular, this Insurance plan covers:
- Damages caused during the preparation of the event premises
• Damages that will be caused during the removal of extra structures, after the event’s completion
• Damages caused to third parties during their stay at the event premises.
• Damages caused to third parties by the temporary event indoor or outdoor installations, such as signs, displays, awnings, showcases, cabinets, lighting, audio and video installations, railings, etc.
The plan can also be extended to cover:
- Food Poisoning
• Cross Liability – In case the property is granted to host an event by a Municipality, Community, or any other Authority, this extension also covers the owner of the event’s premises.
• Loading and unloading
• Fire and Explosion Coverage
*The event planners should bear in mind that the risk of event cancellation is not covered by the insurance policy.
Event insurance is not just for financial protection… It is an investment in the peace of mind, safety and success of every event! It ensures that all the happy and wonderful memories created remain unscathed by life’s unexpected incidents.
When planning your next event don’t overlook the importance of insurance. Invest in protecting your efforts and let an insurance policy take care of the unforeseen incidents, allowing you to focus solely on creating memorable experiences for your attendees and visitors.
Insure the joy of your event with SoEasy Insurance and enjoy the security and peacefulness you deserve. Live to the fullest in the moments that count, without the stress of unforeseen situations. With SoEasy Insurance, the success of your event is guaranteed.